Christmas fayre food
We will not be able to use the canteen equipment becuae there is a new charge of £25 for the hire of the canteen in addition we would need to pay the support staff for the canteen for the evening.
NB This means the small canteen will need to be used to provide other food options.
Jules Cox came up with a brilliant idea to get in outside caterers who would set up in the lower playground near the queue for Father Christmas. Jules has contacted the potatoe van and is investigating a number of other options. The vendors would be charged in a similar way to stall holders.
- ACTION Jules to chase up options
Ruth to bring popcorn making machine and popcorn as one of the food options.
- ACTION Ruth to get popcorn and containers for selling popcorn from.
No toffee apples this year.
Christmas fayre drink
It was agreed that mulled wine was not going to be provided this year.
We need to buy bottles of Red and White wine for the evening. Investigate the options for discount.
- ACTION Jules and Annette
We will be buying cases of small bottles of beer and soft drinks for children.
- ACTION Laurie to provide these from Tesco as per summer fayre.
On the evening we need to get a bag of ice cudbes from Morrisons.
- ACTION Annette get the ice cubes, Jules ask Mr Mason for a clean bin for the drinks.
Christmas fayre poster, times and prices
It was agreed that the Christmas fayre timing is changed from last year. It will be from 17:30 until 19:30. Entrance fee will be £1 per adult, children free. There will also be a free Tombola ticket for each ticket purchased.
- ACTION Laurie to update the poster and get copy approved.
The poster will need to be photocopied and distributed. NB the suggestion is to use more brightly coloured paper, Red or Green.
ACTION Laurie to send PDF to Anne Watts to be printed. Anne to photocopy and Anne and Emma to circulate/ distribute.
Santas' grotto
The price has been held at £2 this year as this is very popular.
We need to investigate the number of items that already exist for the presents.
- ACTION Annette to count and notify Jules
We need to buy some more presents, these to be sourced for about £1 per present.
Ruth, Ann and Emma to help
Required age ranges:
Under 2 boys and girls
2-5 boys and girls
5-7 boys and girls
7-10 boys and girls
We need some more christmas decoration for decorating the grotto as the previous decoration has gone missing.
- ACTION: Jules to get some more material from scrap store
Father christmas will be in his cave, a gazebo. The gazebo will kindly be provied by
Annette and Lloyd.
On the day the cave will need to be dressed after the school has closed. We will need help from parents to do this.
- ACTION Jules to dress with assistence from others. Any offers? Laurie and Jaci to provide lights. Jules to check with Mr Mason the availability of power extension leads. Do we need background music?
We also need some Santas helpers on the evening to help manage the deployment of appropriate presents.
- ACTION Jules to approach Mrs Dalton to ask year six teachers to put forward suitable candidates to be santas helpers.
Christmas fayre stall holder
Ruth confirmed that we will be able to use the year 6 class room. This means we will be including stall holders and they will be set up in the main hall and in year six.
They will be charged £10 and asked to donate a prize to the raffle.
Current list of stall holders:
- Peruvian jewelry
- Pint size people, wooden toys
- Chocoholics...needs no description!
- Body shop + dichroic jewelry store
- Plant people
- Pop goes the wheezle, wooden door names etc.
- Usborne books
- ACTION Jules to confirm the list. Also possibly Formative fun, Childrens toys. Ruth to confirm
Ruth suggested getting the Baker Ross package. Al lagreed that this was a good idea nd would make it easier to set up. The cost is £130 for 60 toys. suggested price per ticket of 25p.
- ACTION Ruth to go ahead an arrange this option.
Christmas fayre childrens lucky dip
Jules has got 40 lucky dip items for girls.
ACTION Jules to continue to find exciting items from ebay.
Christmas music and performers
- The three tops
- The school choir
- The junk band
All times to be confirmed. During breaks there will be Christmas Music on CD
Lucky Bottles
Please save wine bottles with screw tops to be used for this popular item. We will also need to wrap the bootles and buy additional bottles for tje lucky winners. This to be discussed at the next meeting.
- ACTION: All to collect bottles and discuss at next meeting
Spot Santas grotto
It was agreed that we need to do the same as last year.
- ACTION: Laurie and Jaci to produce the map. Jules to provide the teachers names.
Pocket Money Stall
We need to check the current stock
- ACTION Jules to check and decide course of action
Sweet Stall
We need to check the current stock
- ACTION Jules to check and decide course of action
Leaflets
Produce a new leafet for promotion of the Christmas fayre.
- ACTION Laurie to produce and Jaci to photo copy an distribute
Santas' grotto
Front Entrance
Main Hall
